[ORGA-SEMANTiCS-2020-EU] [Spam] Next steps of the 2020 R&I track?

[Victor de Boer @ VU]

Hi Eva,

My 2c (inline):

> Hi Victor, Tassilo, everyone,
>
> this is mostly relevant for the general chairs and anyone involved in the
> R&I and special tracks, but I am using the list, hopefully no one thinks it
> generates too much "spam".
>
> I had an e-mail exchange with Paul today, discussing a few next steps for
> the R&I track(s).
>
> Since the abstract deadline is approaching (18th) I took a look in
> EasyChair, and so far we have 9 abstract submissions for the R&I tracks
> (including special tracks). Of course, we all know that most submissions
> come at the last minute, but just FYI.
>
However, this got me thinking about the next steps, which in turn raised a
> few questions.
>
> First one: I assume we will do the already planned deadline extension?
> When do we announce it? Me an Paul were thinking of this Friday as a good
> time, but can we "schedule" that to happen already (immediately now, or on
> Friday), or do we then have to contact whoever will actually post it on the
> website/social media/EasyChair etc.? And who notifies the PC members in
> EasyChair of the new dates?
>
Yes, I think we should announce the extension perhaps already on thursday ?
- Thomas should be able to change pages on the website.
- Me or Tassilo or you can inform the pc members.

> Second, I guess that we should open the bidding for papers by the PC
> members right after the abstract deadline has passed (so on April 25th,
> with the new deadline), which means that also this is the time when we
> decide if we have got a "sufficient number of submissions", right?
>
- Yes, indeed

> I really hope we will get a reasonable amount of good submissions, but
> worst case we will only get a few of them, and I would not want to bother
> reviewers with just a handful of crappy submissions, and keep the few good
> ones "locked into" our review process for a month, if in the end we need to
> reject most of them and we have to cancel the whole thing anyway due to
> lack of papers to accept. Do we have already some plan for such a
> worst-case scenario from the general chairs? Do we plan a call at this
> point in time to discuss, e.g. with all the special track chairs as well?
> Or are you simply leaving it up to me and Paul to make a decision on the
> fly, when we see the number of abstracts/papers and look through them?
>
- I agree. I would say that as PC members you could do a super quick sanity
check whether the submissions are 'serious' or not . If they are, then they
are sent to PC members. I would say that given the online version of this
year's program, we can go ahead with even 3 accepted papers. In previous
years, we had an acceptance rate of ~30% so that would mean that with 10
submissions we should hit this number.
- I would be happy to have a chat with you and the PC chairs (incl special
track chairs) where we can discuss this. Either directly after the new
abstract deadline (27 apr or so?) or after the actual deadline (4 may). Or
both?

> Hopefully we will not end up in that scenario, but just want to be
> prepared, and have some decision dates put into my calendar.
>

best
VIctor

> 'Cheers,
>
> Eva
>
> --
> Best regards
> Eva Blomqvist, PhD, Docent
> Senior Lecturer
>
>
> [image: Linköping University]
> *Department of Computer and Information Science*
> SE-581 83 Linköping
> Phone: +46 (0)13-28 27 72
> Visiting address: E-building, Campus Linköping
> Please visit us at www.liu.se
>
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